Reservation Form - Non VCU | University Student Commons and Activities

Non-University Room Request

Please read the Event Services Procedures before filing a request. This is only a request, not a confirmation. Do not plan on having this space until you have confirmation from the Event Services Office. A confirmation will be mailed once the reservation has been confirmed.

Our space can only be reserved by registered Student Organizations, University departments, and VCU Health System Affiliates year-round and only Non-University groups with certain exceptions. Please see the excerpt on our policy regarding Non-University sponsor requests.

"Individuals are not permitted to reserve space in USC&A managed facilities with the exception of

dues paying members of VCU's alumni associations and full-time VCU employees only (including

VCU Health Systems). Special restrictions apply to these events and USC&A reserves the right to

deny personal use of University facilities at any time."

If you are not an alumni paying due member or a full time VCU employee then your request will, unfortunately, be denied.

Download the Event Services procedures

Sponsor Information
*Sponsoring individual or organization required**
Co-sponsor if applicable
Requester's name *required
Requester's phone number *required
Requester's fax number
E-mail address *required
Mailing address Street, city, state, ZIP code *required
Name, address and phone number of a VCU-affiliated person who will be present and responsible during the event

Event Information
Preferred campus *required
Event name *required
Date of event *required
If you have a recurring event, such as a weekly meeting, please list additional dates
Reservation start time *required
Reservation end time *required
Event start time *required
Event end time *required
Alternate dates and times
Estimated attendance

Room Setup (required)
Banquet — round or square tables, seats 8 – 12 per table
Classroom — tables and chairs facing the front of the room
Conference — tables and chairs set up in a square
Lecture — rows of chairs facing forward
U-shaped — tables in a 'U' shape with chairs around outside of tables
Clear Room — no tables or chairs
Other — please give details below
Describe your room setup

Equipment Request (required) Note: equipment is only available for space reserved in the University Student Commons. A/V tech required, additional fees will apply.
None
Podium
Head table
Registration table
Data projector — for PowerPoint, etc. Charges may apply.
VCR and TV — requires approval
Dry erase board
Easel
Other — please give details below
Other equipment needed

Music
Will any music be played at any time during this event? *required	Yes No
What kind of music?
If "other," please give details

Food and Alcohol Food and drinks are not permitted in any academic classrooms. If you event must have food or drinks, please contact USCA Event Services, (804-828-9502). We will do our best to accommodate you in a nonacademic facility.
Will there be food and/or drink at this event? *required	Yes No
If "yes," who will provide the food service?
If "outside caterer" or "other," please give their name
What type of food service will be available?
What time will food service begin?
Will alcohol be served? Security and a copy of your ABC license will be required. *required	Yes No

I have read and hereby agree to abide by the above guidelines. *required

I understand that this is only a request, not a confirmation. *required

USC&A Rate Sheet
2012-2013 Procedures & Guidelines
Room Information - Monroe Park Campus
Room Information - MCV Campus
Blank Diagrams
Frequently Asked Questions

Book a Room
Meeting & Event Request Application

Quick Links

USC&A General Policies and Procedures
This is a quick link to general policies and procedures related to buildings, meetings, events, publicity and other activities in USC&A managed space or USC&A managed programs.

USC&A Meeting & Event Guidelines and Procedures
Our guidelines and procedures have changed for 2011-2012. Please review carefully in you are planning to hold meetings or events in USC&A managed facilities

Virginia Commonwealth University
Division of Student Affairs
907 Floyd Ave. | P.O. Box 842032
Richmond, Va. 23284-2032

Phone: (804) 828-1981
E-mail: ContactUSCA@vcu.edu
Website last update: May 15, 2013

VCU Alert

Miscellaneous
Who will be attending this event? Please check all appropriate categories.*required
VCU students	Prospective students
VCU alumni	Professional colleagues
VCU faculty	Community — youth
VCU staff	Community — adults
VCU administration	Other — please give details below
New students
If "other," please give details
Is there a registration fee for this event? *required	Yes No
If "yes," how much? *required
Will money be collected at this event? *required	Yes No
If "yes," how much?
Will you need a projectionist or an A/V technician? (Equipment use requires an A/V Technician) *required	Yes No
Will you need a computer technician?	Yes No
Any additional instructions? Please include specific room requests, location and setup needed if necessary.

University Student Commons & Activities

Non-University Room Request

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