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University Student Commons & Activities » Events & Conferences » Non-University Room Request

Non-University Room Request

All requests are received and processed by the Event Services Office in accordance with the "Guidelines for the Non-Instructional Use of Space at Virginia Commonwealth University."

Please read the Event Services Procedures before filing a request. This is only a request, not a confirmation. Do not plan on having this space until you have confirmation from the Event Services Office. A confirmation will be mailed once the reservation has been confirmed.

Download the Event Services procedures as a PDF.

Sponsor Information

Sponsoring individual or organization *required
Co-sponsor if applicable
Requester's name *required
Requester's phone number *required
Requester's fax number
E-mail address *required
Mailing address Street, city, state, ZIP code *required
Name, address and phone number of a VCU-affiliated person who will be present and responsible during the event

Event Information

Preferred campus *required
Date of event *required
If you have a recurring event, such as a weekly meeting, please list additional dates
Reservation start time *required
Reservation end time *required
Event start time *required
Event end time *required
Alternate dates and times
Estimated attendance

Room Setup This section is required

Banquet — round or square tables, seats 8 – 12 per table Classroom — tables and chairs facing the front of the room Conference — tables and chairs set up in a square Lecture — rows of chairs facing forward U-shaped — tables in a 'U' shape with chairs around outside of tables Clear Room — no tables or chairs Other — please give details below
Describe your room setup

Equipment Request This section is required

Note: equipment is only available for space reserved in the University Student Commons. A/V tech required, additional fees will apply. None Podium Head table Registration table Data projector — for PowerPoint, etc. Charges may apply. VCR and TV — requires approval Dry erase board Easel Other — please give details below
Other equipment needed

Music

Will any music be played at any time during this event? *required	Yes No
What kind of music?
If "other," please give details

Food and Alcohol

Non-university groups must use a licensed caterer. Food prepared at an individual's home (i.e. pot luck) or picked up from an outside source is not allowed.

Will there be food and/or drink at this event? *required	Yes No
If "yes," who will provide the food service?
If "outside caterer" or "other," please give their name
What type of food service will be available?
What time will food service begin?
Will alcohol be served? Security and a copy of your ABC license will be required. *required	Yes No

Miscellaneous

Who will be attending this event? Please check all appropriate categories. required VCU students VCU alumni VCU faculty VCU staff VCU administration New students Prospective students Professional colleagues Community — youth Community — adults Other — please give details below*
If "other," please give details
Is there a registration fee for this event? *required	Yes No
If "yes," how much? *required
Will money be collected at this event? *required	Yes No
If "yes," how much?
Will you need a projectionist or an A/V technician? (Equipment use requires an A/V Technician) *required	Yes No
Will you need a computer technician?	Yes No
Any additional instructions? Please include specific room requests, location and setup needed if necessary.

I have read and hereby agree to abide by the above guidelines. *required

I understand that this is only a request, not a confirmation. *required

Non-University Room Request

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