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Meeting & Event Guidelines and Procedures
Our guidelines and procedures have changed for 2011-2012. Please review carefully in you are planning to hold meetings or events in USC&A managed facilities.
Welcome to the USC&A Event Planning process. Please use these pages if you are planning an events such as banquets, conferences, social events, speakers and information fairs. If you are trying to reserve space for a simple meeting, please use the Meeting Reservation tab.
To start your Event Planning process, check your Sponsor Type below or book an event using MERA:
As we draw near the end of the Spring 2012 semester there will be a change in building hours. The change will go into effect May 11, 2012.
University Student Commons, Hunton Student Center, Larrick Student Center
Mon. - Thu. 7 a.m. - 11 p.m.
Friday 7 a.m. - 6 p.m.
Sat. - Sun. Closed all day
Holiday Hours
Memorial Day 10 a.m. - 10 p.m
July 4 10 a.m. - 10 p.m.
For any registered student organization wishing to plan an event defined at COMPLEX, two members of the organization must complete the Complex Event Training Workshop. Workshops will be available at the following dates and times (all 2012 unless otherwise noted):
We sincerely apologize for the inconvenience the cancellation of our Training Sessions has caused you and hope you will forgive us as we work to improve the Complex Event Advising Process for your benefit. If you are trying to plan a Complex Event for August or September 2012 and need any assistance, please contact our Office at 804-828-9502 to set up a meeting with your Event Planner. They will be happy to help you start the planning process. If you have any further questions, please contact our office at 804-828-9502 or email us at MERA@vcu.edu.
Student Organization MERA Training Sessions
For any registered student organization that is seeking training in the use of MERA, the dates below are available through MyOrgs. Training will be available at the following dates and times (all 2012 unless otherwise noted):
Please sign up for any of these sessions through MyOrgs . If further assistance is needed, please visit the Event Planning Office in Suite 229 or e-mail MERA@vcu.edu.
USC&A General Policies and Procedures
This is a quick link to general policies and procedures related to buildings, meetings, events, publicity and other activities in USC&A managed space or USC&A managed programs.
USC&A Meeting & Event Guidelines and Procedures
Our guidelines and procedures have changed for 2011-2012. Please review carefully in you are planning to hold meetings or events in USC&A managed facilities
