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Student Organization Request for Academic Space

All requests are received and processed by the Event Services Office in accordance with the "Guidelines for the Non-Instructional Use of Space at Virginia Commonwealth University."

Please read the Event Services Procedures before filing a request. This is only a request, not a confirmation. Do not plan on having this space until you have confirmation from the Event Services Office. A confirmation will be mailed once the reservation has been confirmed.

Download the Event Services procedures as a PDF.

Sponsor Information

Sponsoring individual or organization *required
Co-sponsor if applicable
Requester's name *required
Requester's phone number *required
Requester's fax number
E-mail address *required
Mailing address Street, city, state, ZIP code *required
Name, address and phone number of a VCU-affiliated person who will be present and responsible during the event

Event Information

Preferred campus *required
Event name *required
Date of event *required
If you have a recurring event, such as a weekly meeting, please list additional dates
Reservation start time *required
Reservation end time *required
Event start time *required
Event end time *required
Alternate dates and times
Estimated attendance

Room Setup

Academic classrooms are pre-set and will not be changed. Sponsors will be assigned a room that best fits their needs according to their request. All rooms must be returned to the original condition and set-up when sponsors leave. Sponsors are required to ensure that lights are turned off and all equipment in the room is properly stored if applicable.

Equipment Request

If most cases, academic classrooms are complete with "smart classroom" technology. Any needs for equipment other than what is supplied will need to be supported through VCU Media Services. Charges may apply. USCA Event Services will work with VCU Media Support Services to coordinate your request.

Music

Will any music be played at any time during this event? *required	Yes No
What kind of music?
If "other," please give details

Food and Alcohol

Food and drinks are not permitted in any academic classrooms. If you event must have food or drinks, please contact USCA Event Services, (804-828-9502). We will do our best to accommodate you in a nonacademic facility.

Miscellaneous

Who will be attending this event? Please check all appropriate categories. required VCU students VCU alumni VCU faculty VCU staff VCU administration New students Prospective students Professional colleagues Community — youth Community — adults Other — please give details below*
If "other," please give details
Is there a registration fee for this event? *required	Yes No
If "yes," how much? *required
Will money be collected at this event? *required	Yes No
If "yes," how much?
Will you need a projectionist or an A/V technician? (Equipment use requires an A/V Technician) *required	Yes No
Will you need a computer technician?	Yes No
Any additional instructions? Please include specific room requests, location and setup needed if necessary.

I have read and hereby agree to abide by the above guidelines. *required

I understand that this is only a request, not a confirmation. *required

Student Organization Request for Academic Space

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