Download the SGA Appropriations Bylaws as a PDF.
Requesting Funding
The Appropriations Committee will consider budget requests for allocations of the Student Activity Fee from only the following groups:
- The Student Government Association and all Monroe Park Campus student organizations, which are registered with the Student Organization Service Center.
- Any newly registered student organization or any student organization that has been inactive for one year or more must have been registered for three full months before becoming eligible to request funds. Any registered student organization that receives funding during the Spring for the following academic year and fails to re-register with the Student Organization Service Center by the specified deadline the following Fall forfeits the allocation and will not be eligible to request funding again until registration has been current for three full months.
- Eligibility of funding is contingent on fulfillment of the Presidential Roundtable requirements.
- No funding shall be provided when it directly contributes to the membership recruitment and closed operations of social fraternities and sororities or other organizations which have discriminatory or restrictive membership practices.
Procedure for Requesting Student Activity Fee Funds
- In preparation for the annual budget process, the November Presidential Roundtable presentation will be a budget workshop. At least one officer from each student organization must attend to assist groups in planning their budgets for review by the SGA Appropriations Committee.
- All student organizations submitting budget requests must have a student representative attend meetings of the Presidential Roundtable, with only one absence per semester.
- All budget requests must be submitted on the "SGA Appropriations Committee Annual Budget Request Form," which is available on the Web. All of the information requested on this form must be provided, and submitted electronically to SOFS@vcu.edu. Please read SGA Appropriations by-laws for more information.
Spending an Approved Allocation
The president and treasurer of each organization are required to provide the Student Organization Financial Office with a signature specimen card as a means of authenticating all requests. All individuals authorized to spend against an account must receive training at scheduled workshops from the Student Organization Financial Office on all current policies and procedures for usage before they are eligible to access funds. If training has not been received, no expenditures will be permitted. Training workshops for spending funds are scheduled primarily in September but also throughout the academic year. See the Student Organization Financial Office for a complete schedule.